Governing Body Information

FULL GOVERNORS

       CHAIR:   Ian Elton (MBE)                     VICE CHAIR:   Dave Shaw

Governors Committee List – 2018/19

Crescent Primary School

Governor Information

FULL GOVERNING BODY

REMIT

Membership as at 10.1.19:

Chair:             Ian Elton MBE

Members:       Vic Wilkinson, Sue Shetliffe, Susan Wilson, Martin Senior, Ian Elton MBE, Roy Chapman, Lisa Harris, Sue Senior, Paul Matthews. Lisa Metcalfe, Katie Davidson, Jade Pride, Susan Waters 

Quoracy:        50%

Role:               The Governing Body has a strategic role in determining the educational and financial priorities of the school, ensuring that the financial resources delegated to it are used effectively and that adequate internal controls are maintained over these.

Responsibilities:            Constitutional Decisions

• Changes to the Instrument of Government, including terms of office.

• To appoint, suspend or remove governors

• To appoint associate members and determine voting rights on committees

• To elect or remove the chair

• To elect or remove the vice-chair

• To appoint link or designated governors, for example, performance management, child protection and complaints.

• To decide on additional attendance at full governors’ meetings

• To decide the arrangements for full governing body meetings (legal minimum 3 per year)

• To regulate the procedures of meetings, for example, code of conduct.

• Establish and membership of committees and their remits, including selection panels for headteacher and deputy headteacher recruitment.

• To appoint or remove a clerk to each committee.  The clerk to a committee (but not the governing body) can be a governor but not the headteacher.

• To establish the governors’ register of business interests and oversee its maintenance.

• To ratify the Annual Budget Plan

• Approval of the school’s SFVS self assessment form

• To establish the financial limits delegated authority to enter into commitments and to authorise payments

• To approve a written description of financial systems and procedures in line with the LA’s scheme for financing schools.

• To recruit a new headteacher.

• To recruit a new deputy headteacher.

• Ratification of the appointment of a headteacher and deputy headteacher.

• To determine the arrangements for the appointment of all other staff.

• To appoint and dismiss the clerk to governors.

• To participate in the school self review process including the review of the governing body effectiveness.

• Setting the Individual School Range (ISR).

• Decision to federate/collaborate or form joint committees with other schools.

• To consider requests from other schools to join the federation.

• To leave a federation.

• To consider whether or not to exercise delegation of functions to individuals or committees.

• To decide to offer additional activities under extended schools provision – or to cease provision.

• To ensure the school is working to the School Financial Value Standard (SFVS).

Policy Development, Planning and Public Accountability

• To approve and monitor the School Improvement/Development Plan.

• To ensure that the school meets for 380 sessions in a school year.

• To receive school improvement information from the school, LA and Ofsted.

• To discharge duties in respect of pupils with special needs by appointing a “responsible person”.

• To ensure a designated teacher for looked after pupils has been appointed.

• To publish proposals to alter, discontinue or change category of school.

• To fulfil the statutory responsibility for the administration of financial management within the school.

• To set out in writing the roles and responsibilities of the Governing Body, its committees, the Headteacher and other relevant staff (e.g. Bursar, Finance Officer, cost centre budget holders) in relation to financial decision making.

• To undertake an annual review of the agreed roles and responsibilities by completing the School Governors’ Decision Planner.
• To set up a Finance & General Purposes committee to consider strategic financial issues on behalf of the Governing Body, and to review the committee’s remit and membership on an annual basis.             
• To establish the financial limits of delegated authority to enter into commitments and to authorise payments.
• To approve the financial procedures within the school and ensure that they comply with the Nottinghamshire Scheme for Financing Schools.

• To establish a register of business interests of governors, the Headteacher and any other staff who have the ability to influence financial decisions, to ensure that it is open to inspection and to oversee its maintenance through an annual review and/or update.

• To ensure that the priorities, aims and objectives are outlined in the School Improvement / Development plan and are costed and clearly linked to the annual Budget Plan.

Finance Matters

• To ratify the annual Budget Plan and Best Value statement (as per section 2.4 of the Nottinghamshire Scheme for Financing Schools) and ensure that they are submitted to the LA by the required deadline.
• To determine the level of detail, minimum frequency and general format of financial information to be provided to the Governing Body, especially in relation to budget monitoring reports.
• To report suspected financial irregularities to the Strategic Director of Children and Young People’s Services without delay, and as necessary convene disciplinary panels to consider the findings of investigations.
• To ratify the statement of Internal Control.
• To ensure the school is able to demonstrate compliance with the DCSF Financial Management Standard in Schools in line with the timetable determined by the authority (as per Section 2.15 of the Nottinghamshire Scheme for Financing Schools).
• To ratify (and minute the approval of) the school’s completed FMSiS self assessment form prior to submission to the LA / approved external assessor.

Personnel Functions and Pay

• To recruit staff on the leadership spine

• To recruit all other staff

• To suspend the headteacher

• To end the suspension of the headteacher

• To dismiss the headteacher

Admissions and Exclusions

• To consult annually with the LA on its admission policy and to work with the local authority on admitting pupils to the school

Strategic Development

• To monitor arrangements for school visits/residentials

• To comply with the requirements of the Ofsted Inspection Framework

• To be involved in the formulation and review of the Ofsted Self Evaluation Form

• To consider in detail any inspection report made by Ofsted or the LA.

Extended Schools

• To ensure delivery of services provided.

FINANCE, GENERAL PURPOSES AND PERSONNEL

COMMITTEE REMIT

Membership as at 10/01/19:-

Chair:                  Martin Senior

Members:          Ian Elton, Dave Shaw, Sue Shetliffe, Lisa Harris, Paul Matthews, Vic Wilkinson, Katie Davidson        

Quoracy:                  50%

RoleThe Governing Body of Crescent Primary School has delegated the responsibilities as agreed in the School Governors’ Decision Planner as outlined below to its Finance and General Purposes committee.

All delegated decisions will comply with the Nottinghamshire Scheme for Financing School

Responsibilities:

Policy Development, Planning and Accountability

• To decide the school session times taking into account recommended minimum weekly lesson time
• To approve new policies or amendments to policies (as detailed on appended Policy Checklist
• To determine matters relation to health and safety and the security of premises and its occupants
• To monitor the use and suitability of the premises in relation to the above.
• To establish and monitor a governors expense scheme
• To contribute as required to LA asset management planning arrangements
• Procuring and maintaining buildings including developing properly funded maintenance plans

Financial Matters

• To oversee the preparation and approve the school’s annual budget plan in accordance with the priorities within the school improvement plan (including the staff complement), for determination by the Finance, Personnel and General Purposes Committee.

• Review completed mid-year re-forecast return and note impact of any changes to projected carry forward (to be submitted to CFCS finance by 30 November)
• To review and approve the Finance Policy annually

• To enter into contracts (above set financial limit)

• To formulate the written description of financial systems and procedures and ensure that these comply with the Nottinghamshire Scheme for Financing Schools.

• To monitor expenditure and income by receiving regular reports from the Headteacher comparing expenditure to the original budget set, and report back to the full Governing Body.

• To approve virements at the level specified in the school’s agreed financial procedures and in accordance with the levels of delegation agreed by the full Governing Body.

• To operate the Governing Body’s arrangements for obtaining quotations and inviting tenders in accordance with section 2.10 of the Nottinghamshire Scheme for Financing Schools.

• To ensure the maintenance of the inventories and security of assets and to approve in writing the method of disposal and the deletion of items from the inventory.

• To ensure that the income from the sale of any assets is managed in line with section 5.4 of the Nottinghamshire Scheme for Financing Schools.

• To recommend to the Governing Body a charging and lettings policy in line with the LA policy.

• To determine arrangements regarding petty cash.

• To determine the arrangements for the school fund accounts and for the annual audit and approval of the annual Certified Summary.
• To determine insurance arrangements.

• To monitor actions following an LA internal audit.

• To approve the writing off of irrecoverable debts and the disposal of surplus and damaged equipment.

• To approve leasing arrangements after consultation with Strategic Director, Resources.
• To complete and approve the annual Schools Financial Standard (SFVS) document.

• To determine matters relating to building maintenance, health and safety and lettings outside school hours in accordance with the Governors’ delegated responsibilities.

• To report appropriate financial information to parents in a format approved by the Governing Body.

Personnel

• To determine the staff complement
• To determine and review the staffing structure
• To implement and review annually the Appraisal policy
• To implement the Pay Policy
• To manage the annual salary review, including post-threshold progression for teachers.
• To consider the recommendations of the performance management governors in relation to the headteacher’s pay.
• To determine honorarium payments and temporary pay enhancements.
• To end the suspension of other staff.
• To develop and systematically review policies relating to staffing matters and to make recommendations for adoption/amendment of these to the full governing body eg: disciplinary/capability procedures/absence

management.

• To hear appeals made by staff in relation to the above.
• To determine dismissal payments/early retirement.
• To dismiss other staff.
• To agree and monitor a training strategy for teachers, support, staff and governors.

Reviewed:   15.11.18

Date of next review:  Autumn Term 2019

STRATEGIC DEVELOPMENT AND PUPILS

COMMITTEE REMIT

Membership as at 10.01.19:- 

Chair:              Sue Shetliffe

Members:       Lisa Metcalfe, Susan Wilson, Lisa Harris, Roy Chapman, Sue Senior, Ian Elton, Vic Wilkinson, Katie Davidson

   Quoracy:                  50%

   Role:The Governing Body of Crescent Primary School has delegated the responsibilities as agreed in the School Governors’ Decision Planner as outlined below to its Strategic Development and Pupils’ Committee.

Responsibilities:

Policy Development, Planning and Public Accountability

• Monitor class sizes
• To approve new policies/amend existing policies (as detailed on the appended Policy Review Annual Calendar)
• To set and publish targets for pupil achievement
• To monitor pupil achievement against set targets
• To receive school improvement information from the school, LA and Ofsted
• To agree and organise an annual governing body self-evaluation process
• To carry out an annual review of safeguarding children and child protection policy and procedures and report to the LA
• To ensure the designated teacher reports to the governing body at least once per year

Admissions and Exclusions

• To implement the admissions policy
• To implement the behaviour policy
• To monitor and review pupil attendance

Strategic Development

• To ensure that the national curriculum is in place and to consider any disapplication to pupils
• To monitor the curriculum policy
• To ensure that the delivery of sex education and RE are in line with the governors’ policies and legal guidance
• To prohibit political indoctrination of pupils and ensure a balanced treatment of political issues through monitoring of practice in school and day-to-day running of school management
• To monitor the arrangements for collective worship and monitor provision
• To ensure the curriculum complies with the Race Equality Action Plan and the Disabled Access Plan
• To monitor the curriculum in respect of Special Needs Provision, including Gifted and Talented pupils
• To ensure that recommendations following an Ofsted inspection are incorporated into the School Improvement/Development Plan
• To decide which subject options should be taught having regard to resources and implement provision for flexibility in the curriculum (including activities outside the school day).
• To prepare and review a strategy for school improvement on the following Every Child Matters outcomes:-

• stay safe
• be healthy
• enjoy and achieve
• achieve economic well-being
• make a positive contribution
•  

Reviewed:                    13.12.18

Date of next review:   Autumn Term 2019